Fair Trade Policy

NEUROSPEC AG (NEUROSPEC) is committed to supplying products, software and other resources that have been safely and ethically and of the highest quality manufactured. NEUROSPEC AG reserves the right to decline trade with Suppliers that do not demonstrate this commitment.

Application

This Fair Trade Policy defines our minimum standards that all Suppliers must adhere to in order to trade with NEUROSPEC AG. This policy also applies to (not exclusively) sub-contractors, traders, retailers, distributors, wholesalers, designers, licensees, importers, manufacturers or organizers of production that in any way form part of the chain of supply to NEUROSPEC AG. Suppliers are responsible for ensuring all their sub-contractors and suppliers (including labor, materials or goods and services) used in relation to products provided to NEUROSPEC AG comply with this Fair Trade Policy. Methods of production used by Suppliers must not involve exploitation or endanger the health and safety of any persons or the environment. NEUROSPEC AG regards exploitation of children as especially unacceptable and reserves the right not to trade with Suppliers who are at variance on this issue.

Obeying Legal Requirements

NEUROSPEC AG requires all Suppliers to fully obey the laws of the countries in which they function. This includes (but not exclusively) all laws related to employment, safety, the environment and business operations. All standards outlined in NEUROSPEC AG’s Fair Trade Policy are expected to be followed in addition to relevant local legislation.

NEUROSPEC AG will only do business with suppliers who comply with the standards below.

Employment

Suppliers shall not use child labor. Due to their vulnerability, NEUROSPEC AG believes that children deserve extra protection from exploitation. Children should have the opportunity, where possible, to participate in education up to the compulsory age limit deemed by local laws. Work should not interfere with a child’s education. NEUROSPEC AG supports participation in legitimate apprenticeship or trainee programs to educate and assist students under school-leaving age (e.g. 15-16 year old) and legitimate casual work where appropriate, providing the work is light in nature, is performed in safe conditions and does not involve exploitation.

Forced / Compulsory Labor

The decision to work must be freely chosen by all workers. Suppliers shall not use compulsory or involuntary labor, slavery or debt bondage. Workers must be genuinely free to terminate their employment at any stage with reasonable notice.

Appropriate Pay and Benefits

The Supplier must set out in writing for its worker’s clear terms of employment, including wages, benefits and conditions for a regular working week. Workers must be paid at or above the local legal minimum wage for the work performed. The Supplier must not use contracts, trial periods or other arrangements to avoid legal obligations for pay and conditions.

Hours of Work

Ordinary hours of work shall be consistent with local legislation. All overtime must be voluntary and without coercion and should be duly paid in accordance with the agreed conditions of employment and local laws.

Discrimination and Harassment

NEUROSPEC AG believes that all people must equally be treated with dignity and respect. Suppliers will not use (either actual or implied) any physical, sexual, emotional forms of harassment, abuse, discipline or intimidation with any of their workers.

Suppliers are to avoid using discriminatory words, actions or behavior. A worker’s ability to do the job should determine their employment and all associated conditions, rather than discrimination based on non work-related factors, such as race, religion, gender, personal situations or beliefs.

Workers must not be disadvantaged or prevented from forming or joining communities which raise issues relating to mutual protection and dignity in wages and working conditions.

Environment, Health and Safety

Suppliers will provide a clean and safe workplace, including providing plant, equipment and work processes that do not pose a risk to the health and safety of their workers. Staff must also receive adequate training and supervision to ensure their safety.

Of specific concern with regard to worker safety is the provision of adequate emergency facilities such as:

Appropriate fire fighting equipment is maintained and available on-site.
A sufficient quantity of operating clearly marked emergency exits which are not locked or obstructed.

Other important safety standards include:

Machinery must have appropriate guarding to ensure the safety of workers.
Appropriate Personal Protective Equipment (PPE) must be made available to workers at no personal cost.
Suppliers shall provide clean toilets, clean drinking water and, if appropriate, hygienic kitchen facilities to its workers.
Any worker accommodation provided by Suppliers should be adequate for the number of occupants, as well as in a clean and safe condition.

Environmental standards:

NEUROSPEC AG requires Suppliers to comply with all applicable local and national environmental laws and to endeavor to meet relevant international environmental standards.

Business Ethics

NEUROSPEC AG values and promotes a high standard of honesty, integrity, respect, fairness and professionalism in their business ethics. We also expect our Suppliers to follow equivalent standards in their operations. Bribes, favors, inappropriate gains or other illegal or improper payments, whether in cash or otherwise, are strictly forbidden, whether or not they are offered with the intention of securing trade with NEUROSPEC AG.

Implementation and Monitoring of the Fair Trade Policy

NEUROSPEC AG (and its representatives) reserve the right to visit Supplier factories or facilities with or without prior notice to ensure adherence to this Policy. Breaches of this policy will be registered with the Supplier’s management for investigation and action as appropriate.

If deemed appropriate, action taken by NEUROSPEC AG may include ceasing trade with the relevant Supplier.

- Version: 1.2.0 (August 2021)

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